Privacy Policy

1. Introduction

EUROFREIGHT LOGISTICS LTD AND AFFILIATED ENTITIES (HERE AFTER “COMPANY ACRONYM”, “WE”, “OUR”, “US”, “THE COMPANY”) ENDEAVOURS TO MEET LEADING STANDARDS FOR DATA PROTECTION AND PRIVACY. THIS PRIVACY POLICY APPLIES TO ALL PERSONAL DATA WE PROCESS REGARDLESS OF THE MEDIA ON WHICH THAT DATA IS STORED OR WHETHER IT RELATES TO PAST OR PRESENT EMPLOYEES, WORKERS, CUSTOMERS, CLIENTS OR SUPPLIER CONTACTS, SHAREHOLDERS, WEBSITE USERS OR ANY OTHER DATA SUBJECT.

WHILE OUR REASONS ARE FOUNDED IN ETHICAL AND CORPORATE RESPONSIBILITY, OUR PRIVACY PRACTICES AS OUTLINED IN THIS POLICY FACILITATE THE ESTABLISHMENT OF THE FOLLOWING:

• COMPETITIVE ADVANTAGE: OUR EMPHASIS ON PROTECTING THE PRIVACY OF CUSTOMERS, VENDORS, AND EMPLOYEES DISTINGUISHES US FROM OUR COMPETITORS.
• GOOD CORPORATE CITIZENSHIP: A SOUND PRIVACY POLICY IS EMBLEMATIC OF RELIABLE CORPORATE CITIZENS THAT RESPECT DATA SUBJECTS’ PRIVACY.
• BUSINESS ENABLEMENT: SINCE EUROFREIGHT USES SIGNIFICANT VOLUMES OF PERSONAL INFORMATION, PRIVACY NOTICES BECOME A PREREQUISITE TO BUILDING ENDURING BUSINESS RELATIONSHIPS.
• LEGAL PROTECTION: APPROPRIATE PRIVACY NOTICES OFFER AN OPPORTUNITY TO ELIMINATE ALLEGATIONS OF UNLAWFUL USAGE OF PERSONAL INFORMATION.
• COMPLY WITH THE GENERAL DATA PROTECTION REGULATION (GDPR): FAILURE TO COMPLY WITH THE PROVISIONS OF THE GDPR MAY EXPOSE EUROFREIGHT TO POTENTIAL FINES OF UP TO EUR20 MILLION OR 4% OF TOTAL WORLDWIDE ANNUAL TURNOVER, WHICHEVER IS HIGHER.

THIS DOCUMENT (TOGETHER WITH RELATED POLICIES AND PRIVACY GUIDELINES) IS AN INTERNAL DOCUMENT AND CANNOT BE SHARED WITH THIRD PARTIES, CLIENTS OR REGULATORS WITHOUT PRIOR AUTHORISATION FROM THE DPO.

2. Purpose

THIS POLICY DEFINES REQUIREMENTS TO HELP ENSURE COMPLIANCE WITH LAWS AND REGULATIONS APPLICABLE TO EUROFREIGHT COLLECTION, STORAGE, USE, TRANSMISSION, DISCLOSURE TO THIRD PARTIES AND RETENTION OF PERSONAL AND SPECIAL CATEGORIES OF PERSONAL DATA (ALSO REFERRED TO AS PERSONAL AND SENSITIVE PERSONAL INFORMATION RESPECTIVELY IN THIS POLICY).

3. Scope

THIS POLICY IS APPLICABLE TO ALL EUROFREIGHT EMPLOYEES, CONTRACTORS, VENDORS, INTERNS, CUSTOMERS, AND BUSINESS PARTNERS WHO MAY RECEIVE PERSONAL INFORMATION FROM EUROFREIGHT, HAVE ACCESS TO PERSONAL INFORMATION COLLECTED OR PROCESSED BY OR ON BEHALF OF EUROFREIGHT, OR WHO PROVIDE INFORMATION TO EUROFREIGHT.

THIS POLICY COVERS THE TREATMENT OF PERSONAL INFORMATION GATHERED AND USED BY EUROFREIGHT FOR LAWFUL BUSINESS PURPOSES. THIS POLICY ALSO COVERS THE PERSONAL INFORMATION WE SHARE WITH AUTHORIZED THIRD PARTIES OR THAT THIRD PARTIES SHARE WITH US.

4. Objective

THE MAIN OBJECTIVES OF THE DATA PRIVACY POLICY ARE:

• TO ENSURE THAT ALL THE PERSONAL INFORMATION IN EUROFREIGHT CUSTODY IS ADEQUATELY PROTECTED AGAINST THREATS TO MAINTAIN ITS SECURITY.
• TO ENSURE THAT EUROFREIGHT EMPLOYEES ARE FULLY AWARE OF THE CONTRACTUAL, STATUTORY OR REGULATORY IMPLICATIONS OF ANY PRIVACY BREACHES.
• TO LIMIT THE USE OF PERSONAL INFORMATION TO IDENTIFIED BUSINESS PURPOSES FOR WHICH IT IS COLLECTED.
• TO CREATE AN AWARENESS OF PRIVACY REQUIREMENTS TO BE AN INTEGRAL PART OF THE DAY TO DAY OPERATION OF EVERY EMPLOYEE AND ENSURE THAT ALL EMPLOYEES UNDERSTAND THE IMPORTANCE OF PRIVACY PRACTICES AND THEIR RESPONSIBILITIES FOR MAINTAINING PRIVACY.
• TO MAKE ALL THE EMPLOYEES AWARE ABOUT, THE PROCESSES THAT NEED TO BE FOLLOWED FOR COLLECTION, LAWFUL USAGE, DISCLOSURE/ TRANSFER, RETENTION, ARCHIVAL AND DISPOSAL OF PERSONAL INFORMATION.
• TO ENSURE THAT ALL THIRD PARTIES COLLECTING, STORING AND PROCESSING PERSONAL INFORMATION ON BEHALF OF EUROFREIGHT PROVIDE ADEQUATE DATA PROTECTION.
• TO ENSURE THAT APPLICABLE REGULATIONS AND CONTRACTS REGARDING THE MAINTENANCE OF PRIVACY, PROTECTION AND CROSS BORDER TRANSFER OF PERSONAL INFORMATION ARE ADHERED TO.

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